Southeastern Section of the American Physical Society

90th Annual Meeting of the Southeastern Section of the American Physical Society

November 9 -11, 2023
Keen Johnson Building
Eastern Kentucky University

We are pleased to invite you to the 90th Annual Meeting of the Southeastern Section of the American Physical Society (SESAPS). SESAPS 2023 will be held November 9-11 at the Keen Johnson Building on Eastern Kentucky University’s campus. Established in 1937, SESAPS exists for the advancement and diffusion of knowledge of physics within the southeastern region of the United States, including the states of Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and Virginia; the Commonwealth of Puerto Rico; and the US Virgin Islands. We especially encourage undergraduate and graduate students to attend and submit abstracts for oral and/or poster presentations. Limited travel support is available for students. We will also have numerous exciting special sessions, including a session to promote discussion on diversity issues in physics.

SESAPS 2023 will include sessions covering a broad range of current topics in physics research, a student poster session, a graduate program fair, and the presentation of the annual SESAPS awards in teaching (Pegram), research (Beams), and service (Slack). Undergraduate students will have the chance to compete for prizes for best oral and poster presentations. The meeting banquet will feature a keynote address aimed towards a general audience.

Please reach out to the SESAPS 2023 local organizing committee by emailing Jason Fry if you have any questions about the meeting.

Important Dates

Abstract Submission Opens: Wednesday, August 2, 2023

Abstract Submission Deadline: Thursday, October 12, 2023 at 5:00PM EDT

Student Travel Support Form Application Deadline: Friday, October 13, 2023

Online Registration Deadline: Monday, October 30, 2023

APS Code of Conduct

It is the policy of the American Physical Society (APS) that all participants, including attendees, vendors, APS staff, volunteers, and all other stakeholders at APS meetings will conduct themselves in a professional manner that is welcoming to all participants and free from any form of discrimination, harassment, or retaliation. Participants will treat each other with respect and consideration to create a collegial, inclusive, and professional environment at APS Meetings. Creating a supportive environment to enable scientific discourse at APS meetings is the responsibility of all participants.

Participants will avoid any inappropriate actions or statements based on individual characteristics such as age, race, ethnicity, sexual orientation, gender identity, gender expression, marital status, nationality, political affiliation, ability status, educational background, or any other characteristic protected by law. Disruptive or harassing behavior of any kind will not be tolerated. Harassment includes but is not limited to inappropriate or intimidating behavior and language, unwelcome jokes or comments, unwanted touching or attention, offensive images, photography without permission, and stalking.

Violations of this code of conduct policy should be reported to meeting organizers, APS staff, or the APS Director of Meetings. Sanctions may range from verbal warning, to ejection from the meeting without refund, to notifying appropriate authorities. Retaliation for complaints of inappropriate conduct will not be tolerated. If a participant observes inappropriate comments or actions and personal intervention seems appropriate and safe, they should be considerate of all parties before intervening.

Program

SESAPS 2023 Program Epitome

SESAPS 2023 will feature sessions Thursday through Saturday covering a broad range of physics topics including:

Applied Physics and Engineering
Cosmology, Astrophysics, and Gravitation
Atomic, Molecular, and Optical Physics
Condensed Matter Physics/ Nanoscience
Low-Energy Nuclear Physics
Particle Physics
Physics Education and Outreach
Atmospheric Sciences
Laser Physics
Computational; Physics
Quantum Information and Computing
Diversity in Physics
Fundamental Symmetries
Instrumentation
Astronomy and Space Physics
Climate Science

Abstract Submission

Abstract Submission Opens: Wednesday, August 2, 2023

Abstract Submission Deadline: Thursday, October 12, 2023 at 5:00 PM EDT

Information for Students

Undergraduate Awards

If you are an undergraduate student and wish to be considered for the best talk or best poster award, please indicate that in the Special Instructions section when submitting an abstract.

Abstract Submission

Poster Presentation Logistics:

The poster session is an opportunity to share your research in a one-on-one format that is very different than that found in an oral presentation session. The poster session at SESAPS 2023 will take place on Thursday, November 9

Posters should be no larger than 4’ x 4’. Mounting pushpins will be provided. You should plan to come to The Pavilion with your poster sometime between 4:00-5:30 PM to find your designated poster location, and mount your poster to the board. Your designated poster board will have your assigned poster number and your name on the board. Posters will be removed by the organizers by Friday 9:30 PM.

Please visit the APS link below for further tips on designing, preparing, and presenting a scientific poster.

APS Poster Presentation Tips

Registration

Check-in and On-site Registration available from 7:00-9:00 AM in the Keen Johnson Lobby each day of the conference.

SESAPS 2023 Registration

Registration Type	Up to October 28, 2023	After October 28, 2023, On-site Only
APS Members
Regular	$100	$150
Undergraduate Students	$15	$25
Graduate Students	$60	$90
Retired/Unemployed	$40	$60
Non-Members
Undergraduate	$60	$90
All Others	$150	$225
Vendors	$550	$550
Grad School Fair Table	no cost	no cost

*Registration fees cover meeting events and meals Thursday morning through Saturday afternoon. Please indicate meals in your registration. The banquet is free to undergraduates, graduates, and postdocs!

*Non-members can join APS prior to registration at the following link: https://www.aps.org/membership/join.cfm, and then return to register with Member pricing.

*If you have problems getting the correct pricing during registration, please contact registrar@aps.org for assistance.

*If you are a third-party registering on behalf of someone else, please email the registrar at registrar@aps.org before attempting to register them.

Student Pricing

If you do not see the correct student pricing for online registration, your student account may have incomplete information entered. Please follow these steps before completing your registration:

Delete the items in your cart.
Update/complete your account information at my.aps.org.
Register again at the correct student rate.
If you still have problems getting the correct pricing during registration, please contact registrar@aps.org for assistance.

Student Travel Support

Limited support for travel is available to students. To qualify, both the student and the student’s research advisor (or local sponsor if appropriate) must be members of SESAPS, and the student must be the first author/presenter in a SESAPS session. Questions can be addressed to: SESAPSTravelGrants@gmail.com.

How to apply:

Fill out the application form and e-mail it to SESAPSTravelGrants@gmail.com.
Ask your research advisor to send an email message to SESAPSTravelGrants@gmail.com certifying that you will present the talk or poster.

Application deadline: Friday, October 20, 2023

Special Events

Thursday:

Poster Session
Dinner (free!)
SPS Social
Planetarium Show

Friday:

NMC lunch (slides)
Graduate School Fair
Banquet Dinner and Awards Ceremony

Saturday:

LGBTQ+ and Ally coffee hour – Center for Inclusive Excellence and Global Engagement in the Powell Lower Level

Grad School Fair

A free Graduate School Fair is scheduled for Friday, November 10th as part of SESAPS 2023. This is a tremendous opportunity to highlight your graduate program to many of the top physics undergraduate students in the southeast region. Institutions interested in participating, please contact the local organizing committee at ekupgasmedia@eku.edu

Venue

SESAPS 2023 will be held at the Keen Johnson Building at Eastern Kentucky University.

Keen Johnson Building

453 University Dr, Richmond, KY 40475

*Transportation: free shuttles will be available to travel to and from the hotel blocks on all three days of the conference if the participants do not have a car

Keen Johnson First Floor

Keen Johnson Second Floor

Parking

Transportation to and from the hotels to Keen Johnson will be available all day for all three days of the conference. Parking will also be available at the Lancaster Lot. You can download the full campus parking map here.