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University Counsel

University Policies Compliance & Ethics Helpline Open Records Request Department Directory

University Counsel

The Office of University Counsel provides legal advice and counsel to the Board of Regents, President, and all University units on matters affecting the University.

Contract Review

The Office of University Counsel is currently working with Eastern Kentucky University Procurement Services to update the contract review process. Please check back for additional information or send requests to EKU Procurement at purchasingcontractreview@eku.edu.

FAQs

Yes, for minor students (under the age of 18) waivers from their parents or guardians are required.

Waivers and releases should contain a description of the activity. For higher risk or hazardous activities, a specialized release with a more detailed description of the specific risks should be used.

A general waiver is available under external links in Blackboard and also on our webpage. If you need assistance in choosing a waiver or formulating a waiver for high risk activity, please call the Office of University Counsel at 859-622-6693.

If YOU or EKU are sued or a claim is otherwise made for injury to a participant and you have failed to obtain a release from that participant, it is possible that EKU will likely NOT indemnify you and it is possible that you may be subject to disciplinary action, including termination.

An activity that requires physical activity or any special skills in order to participate. High risk activities also include any trips or programs that involve international travel. These activities require a more specific waiver. Please contact the Office of University Counsel at 859-622-6693 if you need a high risk waiver.

A low risk activity is one that is inherent to being a student at EKU such as on-campus meals, on-campus speakers, on-campus concerts, etc. These activities usually do not require waivers.

It is not appropriate to ask students to transport each other. It is better to hire a van to transport them to the destination or to simply announce that students are on their own to get to the destination.

Generally not, as long as the activity is voluntary.

If an individual opts to use their own personal auto for EKU-related business, their personal auto insurance is primary and EKU will NOT reimburse for deductibles, physical damage to the vehicle or any surcharges to insurance premiums resulting from accidents or violations cited while on EKU business.

No. Students and employees are strongly encouraged to have insurance to cover their own personal belongings and property. The University has no responsibility for any theft, damage, destruction, loss, etc., of any personal property, including but not limited to, money, valuables or equipment belonging to or in the custody of the student or employee whether caused by intentional or negligent act, failure to act, natural causes, fire or other casualty.

Be sure the participant receives immediate medical attention that may be necessary. Please also contact the Office of the EKU Claims Specialist to report the injury.

If the student is currently registered with the Center for Student Accessibility (CSA) or have a condition that may require accommodations in order to participate or attend this activity fully, please contact the faculty member or employee who is facilitating the activity and contact CSA in the Student Services Building Room 361 by email at accessibility@eku.edu or by telephone at 859-622-2933. The University will make every effort to make the activity fully accessible. However, some elements may be out of the control of EKU and therefore, alternative options may need to be discussed with the facilitator and the CSA.

If the travel is local, keep the originals in your office. There is no need to provide a copy for anyone else. If travel is overnight or out of state, then keep the originals in your office and leave a copy in the department office PRIOR to the trip. Medical forms – a copy needs to be taken on the trip and a copy made for and left with the department office PRIOR to the trip. Maintain all originals and then destroy by shredding due to personal information.

Waivers

Guides

Contact Information

University Counsel

Coates Building
Room 212

859-622-6693
Fax: 859-622-8030
university.counsel@eku.edu

Department Directory