University Procurement negotiates contracts with suppliers to ensure the University receives the best value on goods and services. All EKU employees shall purchase goods and services off of contracts unless authorized by their respective Vice Presidents.
Charter Bus Service
The University has chosen to award multiple contracts to vendors for the provision of charter bus service. This will give departments flexibility when arranging their travel needs and the confidence knowing that these vendors meet the requirements established by the University. Listed are the contracted vendors and contact information. Contact the Purchasing Office if you should need further information.
Copiers
To purchase copiers, please contact Jeremy Watson at jeremy.watson@eku.edu, CPO 29A.
Events Goods & Services
The University has chosen to award multiple contracts to vendors for the provision of events goods & services. This will give departments flexibility and confidence when procuring services such as inflatables & carnival style games knowing that these vendors meet the requirements established by the University. Listed are the contracted vendors and contact information. Contact the Purchasing Office if you should need further information.
Furniture
Lab Equipment and Lab Supplies
IT-Related Items
All items of IT nature must be purchased by EKU Information Technology. Departments must complete the Computers/Software Request Form found within Jaggaer when requesting IT-related items. Currently, departments must use this form when requesting the following types of items:
Once the form is submitted and approved by IT through Jaggaer, a member of EKU IT will create a
requisition on your behalf using the account info you provided and alert you as to what your requisition
number is for tracking within Jaggaer.
Should you have any questions regarding your form, its current status, or where your items are, you can
contact a member of EKU IT directly at 859‐622‐3000 or amy.graham@eku.edu.
Office Supplies
Printing
All Printing Orders must be processed with the Division of Printing Services per KRS 57.011. If Printing Services is unable to process the order, a contracted full service printing supplier may be utilized upon preapproval of the Department of University Procurement. Any printing order that does not follow this procedure will become the obligation of the ordering individual.
Promotional Products, Signage, and Graphics Contractors
All promotional items, signage, and graphics contractors must utilize an EKU approved contract vendor.
Note to Buyers: Please be aware that purchases from the approved vendors on this list will require approval from the Office of Communications & Brand Management. You may request approval by filling out the EKU Branding Pre-Approval Form.
Shredding
The Department of Purchasing contracts DocuBit, LLC. for shredding services. Shredding is conducted on a departmental basis.
If you consistently (at least once in either a 4- or 8-week period) shred large amounts of confidential material, it may be in your best interest to have scheduled pick up and service. If you do not recycle large amounts of confidential material, but still want a bin, you may have one installed for a one-time fee and an additional fee per pick-up.
However, if you shred material only once per semester or once a year, the purge option is likely your best option. Purge material is shredded and priced on a per pound basis. Please note pricing differences for shredding hard materials such as HDDs. If you require shredding of such materials, and have questions about pricing, process of destruction, or if you have information security concerns related to the destruction of these materials, please reach out to Shane Harris in the Department of Purchasing at shane.harris@eku.edu or 622-1656.
If you would like to establish service or change your current service or schedule, please reach out to Eric Caldwell, DocuBit’s representative, at eric@docubit.com or 859-792-8311.
Prior to utilizing EKU’s purchasing vendor, DocuBit, LLC., please review the Records Management Information.
Vending
All contracts permitting the establishment and operation of concession services or vending contracts on university operated facilities are awarded through the Office of Purchasing. Any request for a concession or vending contract must be submitted on a Purchase Requisition describing the service desired and giving all pertinent details and approved by the appropriate Vice President. Any problems regarding vending machines (out of stock, broken, etc.) on campus should be reported to the Purchasing Office.
Vehicle Rental
Account numbers and the “rent a vehicle” link have been moved to the “University Procurement” tab within your MyEKU homepage. For inquiries regarding rental car availability and all other general customer service concerns, please contact EKU’s local Enterprise Representative: