Price Contracts

University Procurement negotiates contracts with suppliers to ensure the University receives the best value on goods and services. All EKU employees shall purchase goods and services off of contracts unless authorized by their respective Vice Presidents.

Charter Bus Service


The University has chosen to award multiple contracts to vendors for the provision of charter bus service. This will give departments flexibility when arranging their travel needs and the confidence knowing that these vendors meet the requirements established by the University. Listed are the contracted vendors and contact information. Contact the Purchasing Office if you should need further information.

Events Goods & Services


The University has chosen to award multiple contracts to vendors for the provision of events goods & services. This will give departments flexibility and confidence when procuring services such as inflatables & carnival style games knowing that these vendors meet the requirements established by the University. Listed are the contracted vendors and contact information. Contact the Purchasing Office if you should need further information.

Copiers


To purchase copiers, please contact Jeremy Watson at jeremy.watson@eku.edu, CPO 29A.

Furniture


  • Ecologic
    ecologicfurniture.com
    Product Lines: Ecologic Industries
    Contact Info: Jennifer Kryger
    3742 Hawthorne Ct
    Waukegan, IL 60087
    847-234-5855 X7364
    jkryger@ecologicfurniture.com
  • KDA Office Furniture
    kdaofficefurniture.com
    Product Lines: Arcadia, David Edward Furniture, Encore Seating, HON, JSI, KI, Kimball, Officemaster, Nightingale
    Contact Info: Keith Daniels
    519 Hampton Way, Suite 2
    Richmond, KY 40475
    859-317-8131
    customerservice@kdaofficefurniture.com
  • ORi – Office Resources, Inc.
    oriusa.com
    Product Lines: AIS Furniture, Arcadia, Cumberland Furniture, Daniel Paul Furniture, Davis Furniture, Encore Seating, Grand Rapids Furniture, HBF, Hightower, HON, Martin Brattrud Inc, National Office, OFS Furniture, RT London, Steelcase, Versteel, Global, AMQ, Smith System, Allseating, Egan, Source, Falcon, Indiana Furniture, St Timothy, 9TO5 and Eko
    Contact Info: Jena Mason-Spanyer
    2472 Fortune Drive, Suite 125
    Lexington, KY 40509
    859-241-2620
    Cell 859-533-1652
    jmason-spanyer@oriusa.com

Lab Equipment and Lab Supplies


Office Supplies


  • Central Stores
  • Staples Business Advantage
    (Use Jaggaer to purchase)
    Madison Heckel
    502-548-6719
    madison.heckel@staples.com
    EKU Account Number: 1834397

Printing


All Printing Orders must be processed with the Division of Printing Services per KRS 57.011. If Printing Services is unable to process the order, a contracted full service printing supplier may be utilized upon preapproval of the Department of University Procurement. Any printing order that does not follow this procedure will become the obligation of the ordering individual.

Promotional Products, Signage, and Graphics Contractors


All promotional items, signage, and graphics contractors must utilize an EKU approved contract vendor.

Note to Buyers: Please be aware that purchases from the approved vendors on this list will require approval from the Office of Communications & Brand Management. You may request approval by filling out the EKU Branding Pre-Approval Form.

Shredding


The Department of Purchasing contracts DocuBit, LLC. for shredding services. Shredding is conducted on a departmental basis.

If you consistently (at least once in either a 4- or 8-week period) shred large amounts of confidential material, it may be in your best interest to have scheduled pick up and service. If you do not recycle large amounts of confidential material, but still want a bin, you may have one installed for a one-time fee and an additional fee per pick-up.

However, if you shred material only once per semester or once a year, the purge option is likely your best option. Purge material is shredded and priced on a per pound basis. Please note pricing differences for shredding hard materials such as HDDs. If you require shredding of such materials, and have questions about pricing, process of destruction, or if you have information security concerns related to the destruction of these materials, please reach out to Shane Harris in the Department of Purchasing at shane.harris@eku.edu or 622-1656.

Prices have been updated as of July 1, 2024.

PRICING SCHEDULE:

EVERY 4 WEEK CONTAINERS
$10.50 per console (Serviced every 4 Weeks)
$15.75 per cart (Serviced every 4 Weeks)
$31.50 minimum stop charge (covers first 3 consoles or 2 carts)
*Pricing includes all material inside of containers- no extra per lb. rate or installation cost applies for containers serviced every 4 or 8 weeks.

EVERY 8 WEEK CONTAINERS
$15.75 per console (Serviced every 8 Weeks)
$21.00 per cart (Serviced every 8 Weeks)
$31.50 minimum stop charge
*Pricing includes all material inside of containers- no extra per lb. rate or installation cost applies for containers serviced every 4 or 8 weeks.

PERMANENT CONTAINERS SERVICED “AS-NEEDED”
$157.50 installation per console or cart
$.16/lb of material serviced “AS-NEEDED”
$31.50 minimum stop charge (covers first 200 lbs of “AS-NEEDED” Containers)
With this option, EKU will only be billed for initial installation and per-lbs shredding as needed*

Other Pricing As Needed:

Paper one-time purge project: $.16/lb

Non-Paper Media: $2.00/lb (CD’s, floppy disks, flash drives, data tapes)

Hard Drives
$10.00/ea (See “HD Process DocuBit” in Supplier Attachments for process)
$31.50 minimum stop charge -This applies if the vendor is not servicing other material for less than $31.50 at the time of service. For example, if Human Resources has 3 consoles being serviced every 4 weeks and the vendor services 1 extra Hard Drive then the total service charge would be $40.00 (3 consoles X $10 + 1 Hard Drive X $10)- Minimum stopcharge would not apply for the Hard Drive Service.

If you would like to establish service or change your current service or schedule, please reach out to Eric Caldwell, DocuBit’s representative, at eric@docubit.com or 859-792-8311.

Prior to utilizing EKU’s purchasing vendor, DocuBit, LLC., please review the Records Management Information.

Vending


All contracts permitting the establishment and operation of concession services or vending contracts on university operated facilities are awarded through the Office of Purchasing. Any request for a concession or vending contract must be submitted on a Purchase Requisition describing the service desired and giving all pertinent details and approved by the appropriate Vice President. Any problems regarding vending machines (out of stock, broken, etc.) on campus should be reported to the Purchasing Office.

Vehicle Rental


Account numbers and the “rent a vehicle” link have been moved to the “University Procurement” tab within your MyEKU homepage. For inquiries regarding rental car availability and all other general customer service concerns, please contact EKU’s local Enterprise Representative:

  • Hope Kelley, Account Representative
    511 Eastern Bypass
    Richmond, KY 40475
    hope.kelley@em.com
    859-624-5575
    Fax: 859-624-9914
    Enterprise
  • Justin Nickel, Senior Account Manager
    justin.w.nickel@em.com
    (email only for account questions or problems/issues, and cc EKU Procurement Official)