Master Agreement Contract Information

Master Agreement Contracts 2025-2026

Eastern Kentucky University, Master Agreement Application/Renewal process, begins during the Fall of 2024, and the approved agreement for each discipline will be loaded on the website at that time. The Application/Renewal period will close on March 1, 2025, at 12:00 PM. All Applications/Renewals are evaluated and forwarded to the State for final approval.

All Master Agreement attachments will include a copy of our Affidavit, Non-Conflict Statement, and Taxpayer ID form. Please include a copy of your firm’s Certificate of Insurance with your application/renewal stating the required coverage in Article V – Agreements and Understandings – Section H.

As the new fiscal year quickly approaches, we are now accepting renewals and new applications for FY 2026 Architectural/Engineering Master Agreements. EKU is accepting applications for the following disciplines:

If your firm would like the opportunity to apply for a Master Agreement(s) with Eastern Kentucky University, please submit the following items:

Cover letter– Must indicate the Master Agreement contract(s) that you plan on renewing and any changes made to your firm and staffing. Please include professional license numbers if new A/E staff members have been added or left your team.
Completed Standard Form 330– Parts I and II
Updated Professional & General Liability Certificates of Insurance – EKU must be listed as the certificate holder. We are only approving applicants with minimum limits for the following:
Professional Liability – $250,000 per claim; $500,000 aggregate
General Liability – $1,000,000 per occurrence; $2,000,000 aggregate
Worker’s Compensation – Statutory
Employer’s Liability – $ 500,000
License Numbers for Architects/Professional Engineers– Only those licensed in KY are required.
Firm Permit– Only applies to Engineering firms.
Proof of Registration with Kentucky Secretary of State– Must be current.
Signed Master Agreement Contracts– Must be an original, signed copy including the Non-Conflict Statement (required) and Affidavit (if applicable).

If your firm is renewing a current Master Agreement, we ask that you submit the following:

Cover letter– Must indicate the Master Agreement contract(s) that you plan on renewing and any changes made to your firm and staffing. Please include professional license numbers if new A/E staff members have been added or left your team.
Updated Professional & General Liability Certificates of Insurance– EKU must be listed as the certificate holder. We are only approving applicants with minimum limits for the following:
Professional Liability – $250,000 per claim; $500,000 aggregate
General Liability – $1,000,000 per occurrence; $2,000,000 aggregate
Worker’s Compensation – Statutory
Employer’s Liability – $ 500,000
Signed Master Agreement Contracts – Must be an original, signed copy including the Non-Conflict Statement (required) and Affidavit (if applicable).

We ask that you submit applications digitally (CD or flash drive) and a hard copy of the Master Agreement Contract(s), Affidavit, and Non-Conflict Statement. Please submit applications separately if you would like to apply for more than one type of Master Agreement. Applications submitted after March 1, 2025, at 12:00 PM will not be considered. The Master Agreement contracts include the Affidavit, Non-Conflict Statement, and Taxpayer ID form.

Please include a copy of your firm’s Certificate of Insurance with your application/renewal stating the required coverage in Article V – Agreements and Understandings – Section H.

If you have any questions or concerns, feel free to contact EKU Facilities Management at (859) 622-2966 or fsccpa@eku.edu

Eastern Kentucky University (EKU) has implemented Jaggaer as our sole e-procurement system. To receive purchase orders and payment from EKU, payees, referred to as “suppliers” in Jaggaer, must complete the supplier onboarding process and join EKU’s Supplier Network. Once established, your supplier portal is used to manage payment information, addresses, tax forms, invoice submission, and more. An invitation will come from the email address adm.purchasing@sciquest.com, have the sender name of “Eastern Kentucky University.” Once the registration is completed, you will be active in our system.

Please get in touch with EKU’s Department of University Procurement if you have registration issues.

Procurement:
859-622-2246
adm.purchasing@eku.edu