Degree Works is a web-based degree audit tool which is designed to allow students and their advisors to track their degree progress including preparing for registration and graduation.
How to Login
Go myEKU
Select Faculty Services
Click on Advisor Menu
Click on DegreeWorks
How to FIND a Student
For those who have access to ONLY ADVISEES:
List of advisees will automatically populate
Click Find
Sort by Name, Degree, Major etc…
Click Unselect all
Select the student(s) whose audit you wish to review
For those who have access to ALL STUDENTS:
Type in EKU ID in student ID field or
Click Find
Sort by Name, Degree, Major etc…
Choose up to three criteria and click search
All checked students will load into Degree Works
How to EMAIL a Student
in audit view (“Student View”) simply click on student’s name
REFRESH & PROCESS NEW – Pulling in Fresh Student Data
These buttons will pull in the latest student data from Banner and run a new audit. Otherwise student data is refreshed automatically every morning and a new audit will automatically run.
If on-demand refresh button is pushed, you must also click on process new otherwise the audit will not reflect the new data that was pulled through.
DEGREE AUDIT – Reviewing Progress To Degree – Roadmap to Graduation
Full Audit – “STUDENT VIEW” – Do NOT print this (lots of paper)
Course Information – click on course and a box will appear with course description, any pre-reqs, and real time data on offerings in the current schedule of classes.
Students and advisor both see this; looks the same for both.
Registration Checklist – what’s left to do – This is better for students to print.
Students and advisor both see this; looks the same for both.
Graduation Checklist – only for advisors – quick view of student progress – look for green checks
Advisors only see this view. This is printable if you feel you need a paper record.
PDF Button – Save audit as PDF
ACADEMIC PLANNER – Every Student Should Have Current-Customized-Active-Saved-LOCKED Academic Plan
If you plan it – we know to offer it! Only ACTIVE LOCKED plans give EKU this information. All new students and at least current freshmen should have an academic plan created and saved.
Click on PLANNER
Full audit appears on left – blank academic plan on right
Load in a “pre-defined plan” (a template curriculum guide) – this is only a place to start customizing a plan for your specific advisee. This is not a required sequence – this is only a place to begin advising.
This defaults to NOTES MODE – a view that allows the department to include written term by term reminders to use when creating the academic plan.
Customize your advisee’s plan. LOCK PLAN SAVE PLAN
Only Active LOCKED plans can be used by EKU to predict needed course offerings.
NOTES to your advisee – after you save and lock plan change to CALENDAR MODE.
CALENDAR MODE – at bottom make your student specific instructions.
Print this CALENDAR MODE (this view saves paper and includes your notes to the student)
CHECK LOCKED ACADEMIC PLAN – Are all Courses Listed? Are any Wrong Courses Entered?
Important – be sure the plan is a good plan.
At bottom of page click on “CHECK ALL TERMS”
Can also select only a few terms to be placed into planner worksheet
At top click on “PROCESS NEW” – all courses in checked terms will be placed on to the planner worksheet for your review.
Carefully review the audit – are all areas met? Are there unnecessary or unwanted Free Electives or courses not used? If you find mistakes correct the academic plan LOCK then SAVE the corrected plan.
CLASS HISTORY
A one-button transcript of the student
EXCEPTIONS and WAIVERS
These will continue to be requested via exceptions forms, the Registrar’s Office will receive the completed forms, and if approved will input these into DGW.
LOOK AHEAD
Add specific courses to a Look Ahead degree audit to see how they would fit into the student’s program.
GPA Calculator
How many hours would it take to reach a desired GPA or grades a student would need to receive in specific courses in order to reach a desired GPA?
WHAT IF
How would existing coursework apply if student decides to change their program?
Other Planner Buttons
Save AS – should student decide to create a new or change an existing approved plan they would have to save the plan under another name which would require approval
Reload Form – not functional at this time
Uncheck All – unchecks all terms previously checked
DegreeWorks Email
Send all questions, suggestions, issues to reg.dgw@eku.edu (not for student use, for advisors and departmental/college use only).
