Campus Recreation: Facility Reservations

When considering reservation requests, our primary goal is to provide facilities that are routinely available, accessible, safe, and clean for the entire university community. In order to support our Mission, we have established facility policies for each of the various activity spaces within the Student Recreation Center and satellite facilities. To begin, see our spaces available to reserve and review our policies. These policies should be reviewed and understood prior to requesting a reservation.

The confirmation of the reservation will depend on the following criteria:

Completion of Reservation Request Form
Date, time, and the space requested
Scope and nature of the event
Congruence with all state, University, and departmental regulations
Impact to existing programs and schedules
Satisfactory submission of requested contract and insurance (if required)
Availability of sufficient group representatives, chaperones, or advisors
Availability of Campus Recreation staff
Previous experience with group
Ability to pay all relevant charges pertaining to building rental, equipment rental, staffing, and damages (if applicable)

Areas Available for Reservation

When classes are in session, is likely that reservation requests will be denied if the request is during peak usage hours. Peak hours include Sunday 4 p.m. – 11:30 p.m., M-F 3 p.m. – 11:30 p.m. We strongly encourage reservation requests to be made for NON-Peak hours. The following spaces are available for reservations, and approval will be determined after a review of the request.

Gymnasiums (3 Hardwood Flooring, 1 Composite Flooring): To reserve a Half Court for Open Recreation Basketball Activities, review our Open Recreation Basketball Guidelines and follow the steps provided. The provided guidelines must be followed for every reservation.
Group Fitness Studios (1 Hardwood Flooring, 2 rubber Flooring)
Climbing Wall (Bouldering, Top Rope / Lead Climbing, Adaptive lanes)
Fitness Zones (Queenax Unit, Xult Rig, Cardio Platform)
Meeting Room (Composite Flooring, Kitchenette, Projector)
Racquetball Courts (3 courts): To reserve a Racquetball Court, review the Racquetball Reservation Guidelines and follow the steps provided. A Racquetball Court can be utilized for racquetball, wallyball and/or badminton.
Golf and Multi-Sport Simulator (An individual may reserve the space for up to 4 people for 4 hours)
Terrace (2nd Story Outdoor Space, Concrete Paver Flooring)
eSports Lounge (Full Swing Golf and Multi-sport Simulator, 24 Alienware Gaming Computers, Xbox One, PS4, Nintendo Switch, retro arcade gaming)
Aquatic Center and Pool Patio (4 lap lanes, vortex, recreational area with basketball goal and volleyball net, zero entry, spa, and an outdoor patio)

Campus Recreation schedules activities on the Beach Volleyball Complex. All Varsity Athletic practices and events have scheduling priority. Campus Recreation operates open hours to those who hold an active membership to the SRC. The Beach Volleyball Complex is a seasonal facility.

Campus Recreation controls the use of the Intramural Field Complex at all times. Use of the Intramural Field Complex is subject to field and weather conditions. Each field has lights.

Field 1: Softball Diamond (Movable Fencing can be 225′ or +300′, Includes backstop and team benches)
Field 2: Baseball Diamond (Movable Fencing can be 225′ or +300′ Includes backstop and team benches))
Field 3: 120yd x 100yd Natural Playing Surface (includes goal posts)
Field 4: Modern Synthetic Turf Surface (Includes backstop and team benches) and Regulation Football Field

The EKU Challenge Course is a state-of-the-art facility where groups are given learning opportunities anchored in experiential education and the opportunity to move outside their comfort zone.

Learn more about the Challenge Course

Same Day Bookings

Members of the SRC can make a same day booking! Spaces available for same day bookings are: Racquetball Courts, CPU/Console Gaming Stations, and the Golf Simulator, visit our member portal to make a reservation for one of these spaces. Login using your campus credentials (or “local” if you are a not an EKU faculty, staff, or student member) and select “Reservations”. You will see all spaces/stations and times that are available to reserve. Select reserve on the time and location you want, and show your confirmation to our welcome desk staff when you arrive!

Registered Student Organization Reservation Requests

Registered Student Organizations (RSO) are required to initiate the facility reservation request with the office of Student Life and First Year Experience. If your RSO is considered a Club Sport by Campus Recreation, please contact the Assistant Director of Competitive Sports.

Facility Reservation Requests for One-Time or Recurring Events

A 2-week notice is preferred, and completion of the Facility Reservation Request Form is required for a request to be considered. All Campus Recreation facilities are reserved on a “first come, first served basis” after all of the needs of the primary users/groups have been met (students/patrons of the facility).

Once a Facility Reservation Request Form has been submitted, the Coordinator of Facility Operations will follow up via email or by phone to discuss the request.

If you are interested in scheduling a Birthday Bash, complete the Birthday Bash Reservation Form.

Forms

Campus Rec Policies

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