Department Responsibilities

Consult with the Human Resources Business Partner (HRBP) regarding posting details and initiate the OES process for approved positions.
- The Department Chair may designate the approved search committee members and search committee chair in OES, if finalized.
Develop a draft faculty posting advertisement and advertising plan for review by the Associate Provost, the HRBP, and – when Visa sponsorship eligibility is approved – the HRBP responsible for immigration. All external advertising must be pre-approved by the HRBP, regardless of cost.
Identify and recommend a search committee and search committee chair to the College Dean.
Review and follows up on potential conflicts of interest or breaches in confidentiality as needed.
Receive a copy of finalist interview questions/rubrics prepared by the Search Committee for the Dean’s review.
Track applicant candidacy in OES, including
- Submit short-lists of candidates in OES to the Office of Institutional Effectiveness
- Moves selected finalist(s) into the “Reference Check” workflow state
- Assign disposition codes for applicants not selected
Notify the College Dean (or designee) of short-listed candidates for minimum faculty qualifications review.
Review and approve hiring feedback/proposals from the Search Committee.
Submit hiring feedback/proposals to the College Dean.
Upon notification from the Dean of receipt of the signed offer letter, track the applicant candidacy in OES, including
- Move the selected finalist to “Recommended for Hire” in the workflow state
- Submit the faculty hiring proposal
Review and sign the Terms of Appointment prepared by the College Dean (or designee).
At the conclusion of the search, release the Search Committee from its responsibilities.
Gather all search materials from the Search Committee Chair and forward them to the Provost’s Office for record maintenance in compliance with the three-year retention schedule.
At the conclusion of the search, move unsuccessful short-listed candidates in the workflow entering the appropriate dispositions codes/reasons for non-selection.
Re-initiate approved searches as needed.
Conduct searches for part-time faculty hiring in coordination with the College Dean.